Snowstorm Jonas: “Your courier isn’t coming today”

disaster-preparedness

If your business relies on paper, snowstorm Jonas is not a welcome weather event. Snow, ice, strong winds, downed power lines, closed roads. Jonas is walloping 18 states across the east coast of the U.S.

It’s also delivering a business message: If your organization isn’t using a digital platform to store and manage your content, you’re basically closed for business today.

For financial institutions, that means zero mortgages are heading out the door.

Unless you use enterprise content management (ECM). In that case, if you have a robust solution, employees working from home might even be pushing out paperless mortgages and customers are signing them with electronic signatures.

So for you, it’s business as usual.

Or you’ve already moved everything to a cloud solution with highly secure data centers, encrypted in-transit connections, built-in redundancy and data replication. The right cloud solution ensures your information is accessible to the people who need it, when they need it.

Even if a snowstorm is dumping two feet of snow on them.

After all, we’re a decade-and-a-half into the Information Age. The tools to free your organization from the costs and risks of relying on paper documents and information are out there. In fact, some of them have been around for more than 25 years, helping thousands of organizations around the globe increase their speed, accuracy, and disaster preparedness.

It doesn’t matter what industry you’re in, Jonas is here to ask you some tough questions:

  • Is your organization ready for this weather event?
  • Will customer information be safe?
  • Will documents and information be accessible?

Be prepared

Threats to your organization’s resources come in all shapes and sizes – from server failures to forest fires. Besides the obvious of having a plan in place for our most precious things – the people around us – Jonas is reminding all of us to take a realistic look at our disaster recovery and business continuity options.

With ECM, you manage all your information electronically. Duplicate copies of everything are easily synchronized to off-site servers, ensuring that your data survives an event in any single location. Access to your solution is available via a secure website as soon as people can get back online.

This frees your IT staff to focus on getting your on-premises systems up and running.

I have a good friend who was a bike messenger for almost a decade. When I emailed him today, he looked outside at the storm and told me his bike isn’t going anywhere. And neither is he.

But here I am, working remotely under a foot of freshly fallen snow. I can access all the information I need and keep work moving forward – even though personally, I’m not going anywhere.

Scoop Skupien

Scoop Skupien

Scoop Skupien is a senior content strategist for Hyland and is the editor of The OnBase Blog. An author with an MBA and two books in print, he enjoys writing about how technology helps organizations decrease their dependency on paper to optimize processes and better serve customers. His industry certifications include CDIA and ecmp.

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