In a world of ‘fake news,’ whose info can you trust? Yours

Servers

As 2016 winds down, one particular news story is top-of-mind for most Americans: Fake news. You know, content that purports to be true, is delivered in a news format, and is typically published to nurture hoaxes, conspiracies, propaganda, and disinformation.

Fake news became real news when media and political experts suggested its social media proliferation possibly swayed the 2016 U.S. presidential election. It even led to one incident in which an armed man “investigated” a Washington, D.C., pizza shop based on fabricated information published online.

When you boil it all down, what we’re really talking about is bad information. Whether incomplete, taken out of context, or completely fabricated, bad information at best leads to confusion. At worst it undermines trust.

It’s all about trust

As organizations, the information we’re dealing with day-to-day is not news. But the way we collect and disseminate it isn’t all that different.

We want to collect all the facts, gather all the figures, and paint an accurate and complete picture of whatever story we’re trying to tell. Doctors, claims adjusters, admissions staff, law enforcement – all of these professionals want and need the entire story of the people they are serving: The patients, the policy holders, the students, the community.

If information is incomplete – if it can be taken out of context – it could lead to a misdiagnosis. Or losing a star student to another university. It can even erode well-established trust among customers and constituents.

More than anything else, you want your users to trust the information your organization delivers to them.

Keep your real information safe and secure

That’s why it’s so important to utilize an enterprise information platform to securely store and protect your organization’s documents and information.

With one platform to manage your content, processes, and cases, you have one version of the truth. And it’s easily accessible to your employees, no matter where they’re located.

The right platform will use powerful encryption tools to ensure your data is secure while it’s at rest, in motion, and in use. This guarantees no one can compromise your information, even when employees are accessing it on mobile devices, tablets, desktops, and laptops.

Look for a platform that includes robust audit trails that tell you who did what and when. For example, let’s say one of your users, Scoop, changes some information on a document, but a week later, another user, Tom, realizes the changes are incorrect. Not only can Tom correct the information – which will also be documented by an audit trail – he can call Scoop and let him know he was misinformed. (It happened once in 2003.)

This is especially important in sales situations, where representatives are constantly speaking with prospective customers. They need one version of the truth.

Staying current

Another important thing to look for is an enterprise information platform the developers update often, at least annually. Hackers are constantly looking for new ways to breach your security. These people are on the cutting-edge, so if your information is vulnerable to a fancy new method they’ve come up with, they’re going to find you.

Unfortunately, you can’t be sure what you’re reading or hearing about the world is 100 percent accurate. But when you have the right tools in place, you can have peace of mind knowing that while at work, the information you’re accessing is trustworthy.

After all, knowledge is power. So make sure yours isn’t fake.

Tom Tennant and Scoop Skupien

Tom and Scoop are senior content strategists at Hyland.

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